PARENT-TEACHER ASSOCIATION :- The aims and objects of the association are:
- To foster and promote good relationship among the members of the teaching staff,
students and parents/ guardians of the students.
- To create in members a keen interest for the smooth working of the college and for
maintaining good discipline and high academic standards.
- To collect subscriptions, donations, gifts etc., from members, non-members and the other
institutions for furthering the aims and objects of the association.
- To institute scholarships, prizes, medals etc., to benefit students showing a high
proficiency in their studies.
CONSTITUTION OF THE PARENT TEACHER ASSOCIATION, GOVERNMENT
COLLEGE,
1. Aims and objects:- The aims and objects of the Association shall be:
(a) To
foster and promote good relationship among the members of the teaching staff, students
and guardians of the students.
(b) To create in its members a keen interest for the smooth
working and the progress of the college and for maintaining good discipline and high
academic standards.
(c) To institute scholarships, prizes medals etc., to benefit students
showing a high proficiency in their studies.
(d) To provide sure amenities to the students of
the college.
2. Memberships:-
(a) The parents/guardians of all the students on the rolls of
the college during a year shall be eligible to be members of the Association.
(b) When a
student is removed from the rolls of the College the parent/guardian of the student shall ipso
facto cease to be members of the Association.
(c) The Principal and the other members of
the teaching staff shall ipso facto be members of the Association.
Administration:-
(a) The administration of the Association shall vest in an executive
committee, hereinafter referred to as the Committee, elected for the purpose.
(b) The
Committee shall consist of :
(i) A President
(ii) A Vice President
(iii) A Secretary elected
from among the members of the teaching staff; and
(iv) Not more than 8 other members of
which at least 4 shall represent the parents/guardians and 4 the teaching staff.
(c) The
term of office of the Committee shall be for a period of one year (the year for the
purpose shall be the calendar year) (d) A Committee once elected shall continue to hold
office till a new committee assumes charge.
Powers and responsibilities of the Executive Committee:-
Subject to the approval of
the General Body of the Association the Committee shall have the following powers:
(a) To
manage all affairs of the Association, to incur and meet all necessary expenses and do all
such acts as are not inconsistent with these rules;
(b) To enlist members.
(c) To hold
meetings of the Committee at least once in a term or oftener if deemed necessary.
(d) To
periodically check the registers and the other records of the Association and to
scrutinize the statement of accounts.
(e) To scrutinize the annual report, the audited
statement of accounts for the year and budget proposed for the ensuing year to be placed
before the General Body.
(f) To implement all decisions taken by the General Body.
(g)
To suggest amendments to any of the existing rules and to frame new rules for
consideration of the General Body.
(h) To fill up any casual vacancy in the Committee by
co-option, to form sub-committee for specific purposes.
Duties of the office-bearers- President:-
(a) The Principal shall be Ex-officio President
and the Treasurer of the Association.
(b) He/She shall have control over the affairs of the
Association and shall preside over all committee meetings and the meeting of the General
Body.
(c) He shall have powers to convene meetings of the Committee and of the General
Body either in his own initiative or on the written requisition of at least 5 members in the
case of the Committee, and 25 members in the case of General Body meeting.
(d) He
shall be the sole custodian of all the funds of the Association and all the connected
accounts books, receipt books, vouchers, pass books etc
(e) He shall have the powers to
operative the accounts of the Association and to incur such expenditure as may be
approved by the Committee.
(f) He shall maintain proper records of all receipts and
payments and such records shall be presented before the Committee at its meetings.
(g)
He shall get the annual statement of accounts prepared and audited and such
audited statements shall be placed before the Committee and the General Body.
Vice
President:-
(a) He shall be elected from among the parents/guardians.
(b) In the absence
of the President, the Vice-President, shall perform all the duties of the President.
Secretary:-
He shall be elected from among the parents/guardians. (a) To enroll
members.
(b) To maintain proper register and records, to keep in safe custody all official
papers of the Association and to attend to the day to day correspondence of the
Association.
(c) To convene meeting of the Committee or of the General Body when
authorized to do so by the President.
(d) To keep a current record of the proceedings of
all committee and General Body meeting.
(e) To perform all other functions as may be
assigned to him from time to time by the President or by the Committee.
(f) To incur such
expenditure as may become necessary.
Committee meetings:-
(a) The Quorum for a meeting of the Committee shall be six
(b) The
President shall preside over all Committee meetings and in his absence the Vice-President.
In case the Vice-President is also absent, the members of the committee present shall
nominate one from among them to be the President of the meeting.
(c) Three days notice
shall ordinarily be given for all Committee meetings.
(d) Special meetings of the
Committee may be convened by the President at the written request of at least 4 members
of the Committee.
(e) All decisions shall be by a majority of votes. In case of equality of
votes, the President of the meetings shall have a casting vote.
7. (a) The General Body
shall be the supreme authority concerning all matters of the Association.
(b) The General
Body shall meet at least once in a year or oftener if necessary.
(1) To receive the annual
report regarding the activities of the Association for the year.
(2) To examine the audited
statement of accounts of the Association for the year.
(3) To approve the budget proposals
for the ensuing year.
(4) To consider any amendments to bye-laws.
(5) To elect office-
bearers of the ensuring years.
(d) The quorum for a General Body meeting shall be 15 or
1/5 of the total number of members on the rolls whichever less is.
(e) Seven days notice
shall ordinarily be given for all meeting of the General Body either by direct intimation or by
publishing, such information in dailies. Non-receipt of such information by any member shall
not however invalidate any of the proceedings of the General Body meeting.
(f) A special
meeting of the General Body shall be convened at the written requisition of at least 25
members or when authorized to do so by the President. Such meeting shall dispense only
the specific matter for which the meeting has been convened. The rule regarding notice and
quorum shall apply to such meeting also.
(g) The President and in his absence the Vice-
President shall preside over all meetings of the General Body. In the absence of both any
member elected from among the members resent shall preside.
(h) All decisions of the
General Body shall be on the basis of a majority of votes. In case of equality of votes, the
President of the meeting shall have a casting vote.
10. General:-
(a) The Association shall
have a common seal which shall be in the safe custody of the President/Secretary.
(b)
Any document executed by the Association shall be signed by the President and the
Secretary.